ProFile Transaction Management

We’re Hiring!

We are excited to announce an opening within Profile Transaction Management for a Transaction Coordinator Associate!

Our business is growing! We are in search of the perfect candidate to work with side-by-side as we continue to provide top tier customer service, dedicated transaction management, and compliance to the real estate industry.

Below is a list of qualities we are looking for in a candidate and some of the job duties you can expect to be responsible for.

If you (or an awesome Admin you know) are interested, CAREFULLY follow the instructions at the end of this post to submit your resume! We can’t wait to meet you!

Is This You?

  • Detail oriented you are the aka grammar and spelling police of your friend group
  • Currently a real estate admin
  • Some real estate transaction experience (knows the general process of a real estate transaction)
  • Disciplined & self-motivated
  • Structured and organized (works well off of checklists)
  • Has a natural sense of urgency
  • Loves building systems and methods to make your job more efficient
  • Enjoys setting & achieving goals & benchmarks
  • Avid notetaker & list maker
  • Up to date on new technology and advancements
  • Familiar in DocuSign, Dotloop, Authtentisign, Adobe, and GSuite (KW Command is a plus)
  • Familiar with real estate contracts & forms
  • Self-declared “problem solver” or “Jack of all trades”
  • Wants a career, not just a job
  • Our ideal candidate thinks “outside the box” and thrives in a fast-paced & sometimes high-pressure environment
  • Excellent customer service skills & a strong communicator in person or via phone or email

Tasks assigned to this position include but are not limited to:

  • Data input (knowledge of any MLS system a plus)
  • Assists in the entire real estate transaction process, including processing sales and keeping appropriate transaction documentation AKA making sure everyone involved is doing their part if not we are proactive to be sure all the details are accounted for to make our agents look awesome and their buyers and sellers have a smooth move. 🙂
  • Send all disclosures in a timely fashion
  • Confirm that all documentation has the appropriate signature and dates
  • Monitor the contingency period
  • Provides commission coordination and statements on real estate transactions
  • Work with agents to acquire missing documents generate documents in agent’s form platform
  • Upload documents to broker systems (Dotloop, Skyslope, DocuSign TR, Zipforms TMS)
  • Order Home Warranty
  • Open title & order prelim
  • Assist in agent retention & client care
  • Merge & split PDFs
  • Ensure all proper documentation is accounted for and entered into the closing system
  • Efficiently completes all assigned office duties
  • Act as a liaison between agents and buyers and sellers
  • Have a welcome “congrats” call to each buyer and seller with continued communication written and verbal throughout the transaction
  • Coordinate, schedule, and track services like photos, staging, and sign install for listings
  • Work closely with the escrow/title companies and the agents to retrieve any and all documents needed to close the files
  • Maintains and follow up with all escrow related paperwork
  • Other duties as assigned

READY TO APPLY? Follow the steps below:

  1. Complete an internet speed test: HERE
  2. Complete a DISC Assessment
  3. Send an email to: and include the following:
  • Speed test results
  • DISC Assessment
  • Cover Letter
  • Resume
  • Salary requirements

Hours are Monday-Friday (8am-5pm Central Time)

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