ProFile Transaction Management

Buyer Side

We handle your buyer side needs from contract to close.


Those on the buyer-side have a distinct set of administrative challenges, and not much bandwidth to complete them. We have you covered all while protecting your brand with custom-branded email signatures with your logo, not ours. So you can focus on your business by allowing us to complete tasks such as:

  • Collect contract while verifying signatures, initials, checkboxes, and dates are completed
    • Purchase agreement 
    • Addenda & amendments
    • Buyer Rep Agreement
    • HOA docs
    • Disclosures
  • Collect brokerage required docs
  • Intro email & call to buyers 
  • Intro email 
  • listing agent 
  • Lender 
  • Title company 
  • Order & coordinate Inspections
  • Track deadlines & docs
    • Earnest money 
    •  Inspections  
    • Truth in housing (City /County required inspections)
    • PR & CC&R’s
    • Surveys 
    • Collect & deliver HOA docs 
    • Coordinate appraisal with the lender
  • Submit contract to brokerage
  • Regular check-ins on track to close
  • Collect receipts for inspection repairs
  • Request preliminary settlement statement for agent review 
  • Order home warranty 


Before you officially close, there are still a few final administrative steps that we will take care of. These include:

  • Complete brokerage commission sheet  
  • Schedule closing 
  • Coordinate final walk-thru 
  • Closing gift reminder for the agent 
  • Send closing confirmation instructions to the buyer
  • Utility & Insurance reminders to buyer
  • Send the complete file to the buyer
  • Verify closing 
  • Update MLS status
  • Claim sale on Zillow 
  • Ordering signs removal
  • Request agent review from seller 
  • Remove property from Showing Service
  • Verify approved brokerage compliance
  • Send agent copy of the complete file

Client Reviews