For solo agents + small teams in Minnesota, Florida & Tennessee
Real Estate Transaction Coordination for High-Volume Agents 24+ Deals/Year in Minnesota, Florida & Tennessee
ProFileTM provides real estate transaction coordination services that manage every step from contract to close—handling deadlines, compliance, paperwork, and communication so agents can focus on clients and closing deals.
We support solo agents closing 24+ deals per year and small teams closing 50+ deals annually across Minnesota, Florida, Tennessee, and beyond.
Close More Deals with Done-for-You Transaction Management.
ProFileTM handles contract-to-close paperwork, deadlines, and compliance—so you can stay in front of clients, not buried in transactions. Our experienced team works fast, accurately, and seven days a week to support high-volume real estate agents.
ProFileTM handles contract-to-close paperwork, deadlines, and compliance—so you can stay in front of clients, not stuck in transactions. Our team is fast, accurate, and available 7 days a week.
What ProFileTM Does (Contract-to-Close Support)
ProFileTM takes over the operational side of your transactions so nothing gets missed and everything moves forward smoothly.
We handle:
- Contract-to-close file management
- Deadline tracking and compliance
- Document preparation and submission
- Communication with lenders, title, and clients
- MLS updates and status changes
Result: You stay focused on showings, negotiations, and clients—while we manage the details.
From contract to close, our expert coordinators manage your paperwork, deadlines, and compliance—fast, accurate, and available 7 days a week.
- Offers written 7 days/week (typically within 1 hour)
- 20-minute average response time
- Trusted across 11 states
Who This Is For
ProFileTM is designed for:
- Solo agents closing 24+ transactions per year
- Small teams closing 50+ transactions annually
- Agents who feel buried in paperwork and deadlines
- Realtors ready to scale without hiring in-house staff
If you’re spending 10–15+ hours per week managing files, this is built for you.
Why Agents Choose ProFileTM for Real Estate Transaction Coordination
ProFileTM gives busy agents the leverage they need — with systems and support designed for real estate pros who want more time and fewer errors.
Real TC Support, Not Shared Inboxes
You get a real person who knows your business, your workflow, and your expectations—managing every detail from contract to close.
Deadlines & Compliance Handled With Precision
Every document, contingency, and timeline is tracked and managed to protect your deal and keep everything on schedule.
Quick Responses — Even On Weekends
Real estate doesn’t pause at 5 PM. Our team is responsive, reliable, and available when deals are moving. Offers written in ~1 hour, 20-minute average response time, Weekend and after-hours support
Designed for Agents Who Want to Leverage
We replace the need for in-house staff while giving you scalable systems designed for agents closing 24+ deals per year and teams closing 50+.
ProFileTM has been supporting agents and teams for more than 10+ years and is now one of the top transaction coordination companies in the country. Our coordinators don’t just push files through systems—they become an extension of your team and mentally “own” every transaction.
What Makes ProFileTM Different
We don’t just “process paperwork”—we become part of your team. A full-service transaction coordination team that feels like part of your own.
- Your TC, your way. You get a designated transaction coordinator for all of your files—someone who learns your style, your market, and your brokerage standards.
- Client-facing communication: Your TC speaks directly with your buyers and sellers by phone, text, and email, giving them white-glove communication throughout the deal.
- Branded as your business (your name, your voice): Our email signature and branding match yours, so clients see one seamless experience, not a random third party.
- We track every detail so nothing falls through. Dates, deadlines, inspection items, loan approvals, contingencies—we keep everything organized and on track so you don’t have to wake up at 3 a.m. wondering what you missed.
- Simple online file submission. Each time you have a signed purchase agreement or listing, you submit a quick online form and we’re off and running.
- We generate reviews & referrals before and after closing, built in. After closing, we ask for reviews and referrals on your behalf to help grow your repeat and referral business.
This is leverage—not just assistance.
When your TC “owns” the file, you’re free to focus on dollar-producing activities—showings, negotiations, prospecting—while we keep the transaction moving forward.
Trusted by Top Agents Nationwide
ProFileTM supports high-performing agents and small teams across the country—helping them close more deals, earn more referrals, and finally take back their time.
Quick Stats:
- 8,500+ transactions closed
- 128,000+ agent hours saved
- 20-minute offer response time, 7 days a week
- Serving 11 states (and growing)
ProFileTM provides real estate transaction coordination for agents at Keller Williams, Coldwell Banker, eXp Realty, Compass, Realty ONE Group, and more across Minnesota, Florida, Texas, Tennessee, and additional states.
How Our Transaction Coordination Works
You can be up and running the same day. Here’s how we plug in and take transactions off your plate—fast. You can be up and running the same day you register—no complicated setup, no long training.
Register for Support
Tell us about your business and workflow. Use our simple registration form to tell us about your business, goals, and workflow—so we can tailor your TC support to fit.
In a hurry? Use our Short Form and we’ll fill in the details together.
Meet Your TC
We learn your systems and expectations. One of our expert TCs will reach out to review expectations, learn your systems, and answer questions—so we can plug in seamlessly as part of your team.
We Match Your Brand
All communication looks like it comes from your team. Send a blank email with your signature, and we’ll match your branding. Every message your TC sends will look like it’s coming directly from your team.
Submit a File — We Take It From There
You send the deal—we take it from there. We’ll load your info into our streamlined workflow system. Then, you simply submit your next sale or listing through our online form—and we’ll take it from there.
Ready to hand off the details?
Submit your next sale or listing with our online forms and let ProFileTM take it from there.
Focus on Clients (and Growth)
With the details off your plate, you’ll finally have the time to do what you do best—serve your clients and scale your business.
Agents Should Be Selling—Not Drowning in Paperwork
If you’re buried in contract deadlines, disclosures, and endless emails, you’re not alone. Most agents lose 15+ hours every week chasing signatures, tracking dates, and fixing paperwork mistakes.
With ProFileTM, you’ll never have to worry about missed deadlines, incomplete documents, or endless back-and-forth again.
We take the stress out of every transaction—so you can focus on building relationships, closing deals, and actually enjoying your life again.
What We Handle for You
From accepted offer to closing, ProFileTM manages the operational details that slow agents down—so nothing gets missed.
Transaction Coordination
- Contract-to-close file management
- Deadline tracking and compliance oversight
- Document preparation and submission
- Communication with lenders, title, and escrow
- MLS updates and status changes
Agent Support
- Offer intake and file setup
- Checklist-driven workflows
- Consistent client and partner communication
- Brand-aligned coordination (your name, your voice)
- Weekend and after-hours support
You stay focused on clients and deals. We handle the rest.
Have Questions Before You Commit?
We know handing over your files is a big deal. Whether you’re closing 2 deals a month or running a busy team, we’ll walk you through exactly how ProFileTM fits into your business.
No pressure, just support.
Ready to Offload Your Transactions?
Book a quick discovery call and see if ProFileTM is the right fit for your business.
Comprehensive Real Estate Support—Built for Busy Agents
ProFileTM’s real estate transaction coordination covers every file, every detail, handled by experts who understand your market.
More Than “Checkbox” TC
- Beautiful email templates that make you look like you have a full marketing department.
- Branded email signatures on every message your TC sends for you.
- High-level communication with clients, lenders, and title—phone, text, and proactive email updates.
- Google Business Page management so new closings, listings, and reviews actually show up.
- Client review & referral follow-up after closing to build repeat business and more referrals.
- Vendor coordination—we handle repair requests, inspection receipts, and lien waivers directly with vendors.
With ProFileTM, you don’t just get files pushed to closing—you get a partner that helps you protect your brand, generate reviews, and stay in front of your clients.
Transaction Coordination – Contract to Close
We manage timelines, documents, and communication for every transaction—keeping your clients informed, your files compliant, and your closings on track.
Listing Coordination – Launch Services
We prep all listing paperwork, manage MLS entry, and make sure every listing hits the market on time, complete, and error-free—so you can focus on pricing, showings, and negotiations.
Offer Team 7-Day Offer Support
Need an offer written? You’ll have a fully drafted and compliant offer in your inbox within 1 hour—with an average 20-minute response time, 7 days a week.
Marketing & Social Media – ProFile Plus++
Grow your pipeline and personal brand without lifting a finger. We manage your social posts, templates, and content so you stay top-of-mind with past clients and new leads.
Database & QuickBooks – Back-Office Support
From CRM cleanup to light bookkeeping, we keep your database organized, your QuickBooks up to date, and your reports accurate—so you always know where your business stands and which clients to follow up with next.
Compliance & Deadlines – File Protection
We double-check every contract, track every deadline, and coordinate communication with title, lenders, and clients—so you can rest easy knowing nothing slips through the cracks and every file stays fully compliant from start to finish.
Agents Say It Best
Trusted by top-producing agents and teams nationwide for seamless, compliant transaction coordination. Join thousands of real estate agents who trust ProFileTM to manage their transactions with care, precision, and speed. From solo agents to high-volume teams, ProFileTM helps agents scale, save time, and close more deals — see why they love working with us.
“ProFile keeps me sane—their attention to detail is unmatched!”
— Sarah Melton, REALTOR®, EXP Realty, LLC
“They handle every part of my transaction so I can stay focused on clients.”
— James P., Team Lead, KW Realty
“My business has grown so much since joining ProFileTM. If you want to scale, start here.”
— Savannah Zarris, Broker, Sellstate Vision Realty
“Mindy at ProFileTM makes me feel like I’m her only client. Every file is handled perfectly.”
— Shawna Nash, REALTOR®, Coldwell Banker Realty
Results Agents Trust
We support high-volume agents with systems that scale—without sacrificing accuracy, compliance, or response time.
8,500+ Transactions Coordinated
128,000+ Agent Hours Saved
20-minute average response time for offers
11 States Served
Trusted by agents at:
Keller Williams • Coldwell Banker • eXp Realty • Compass • Century 21 • Realty ONE Group • Berkshire Hathaway
- Built for solo agents and small teams
- Trained in state-specific compliance and MLS rules
- Fast response times, including evenings and weekends
When your business grows, your systems matter. ProFileTM is built to support you at scale.
Trusted Transaction Coordination Across the Midwest, South & Beyond
We support real estate professionals across multiple states, delivering seamless, compliant transaction coordination wherever you close. Our coordinators are trained in state-specific paperwork, MLS rules, and compliance standards—so nothing slips through the cracks.
Primary Service Focus: Minnesota • Florida • Tennessee
Additional Service Areas
Wisconsin • Iowa • North Dakota • Missouri • Arkansas • Mississippi • Texas • California
Don’t see your state listed? Book a call and we’ll confirm coverage.
Wherever you’re growing your real estate business, ProFileTM keeps every transaction smoother, faster, and compliant—so you can focus on selling homes and serving clients.
Ready to Close More Deals—Without Losing Your Mind?
Book a quick discovery call and find out how ProFileTM helps you reclaim your time, grow your business, and finally get peace of mind.
With ProFileTM’s real estate transaction coordination, you’ll have a trusted partner keeping every file on track while you focus on clients and growth. Running a successful real estate business doesn’t have to mean burning out. With ProFileTM Transaction Coordination, you’ll have a trusted partner who keeps every file on track—from contract to close—so you can focus on clients, listings, and growth.
Our team manages deadlines, documents, and communication with buyers, sellers, lenders, and title companies—so nothing slips through the cracks. Agents who partner with ProFileTM consistently save hours each week and gain the clarity and confidence to scale.
Let’s talk about how we can help you streamline your business and reclaim your time.
Not ready for a call? Start by discovering our proven systems inside the free 2026 Agent Leverage Playbook.
“My only regret is not hiring ProFileTM sooner—my clients love the communication!”
— Jen Lay, Team Lead REALTOR®, eXp Realty, LLC
ProFile Transaction Management
ProFileTM Transaction Coordination
📧 info@profiletm.com
📞 (612) 354-6848
13100 Wayzata Blvd, Suite 400
Minnetonka, MN 55305
United States
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