The Top 7 Mistakes Realtors Make During Transactions — And How a Transaction Coordinator for Real Estate Agents Can Catch Them Before They Cost You
In real estate, small mistakes can lead to big problems. Realtor transaction mistakes like missed deadlines, incomplete paperwork, or a simple oversight can cost you thousands, delay closings, or even lose you a client. That’s why more agents are turning to a transaction coordinator for real estate agents — the behind-the-scenes pro who makes sure every “i” is dotted and “t” is crossed. Whether you’re a new agent or a seasoned pro, here are the Top 7 Mistakes Realtors Make During Transactions And How a TC Can Catch Them Before They Cost You! (Safety and compliance issues like this are covered in our Realtor Safety Tips resource.)
Realtor Transaction Mistakes #1 Missing Critical Deadlines in Real Estate Transactions
The Risk: Miss a date, and you risk breaching a contract or losing leverage in negotiations.
How a TC Helps: A transaction coordinator for real estate agents tracks every deadline in a master timeline and sends reminders so nothing slips through the cracks.
#2 Submitting Incomplete or Incorrect Paperwork
The Risk: One missing initial or incorrect date can cause a contract to be rejected by the title company or lender.
How a TC Helps: A transaction coordinator reviews all documents for accuracy and completeness before they’re sent, saving you time and avoiding costly errors.
#3 Poor Communication Between All Parties in the Transaction
How a TC Helps: A transaction coordinator for real estate agents acts as the central point of contact, ensuring every party gets the right information at the right time.
#4 Forgetting Contingency Removal Deadlines
The Risk: Forgetting to remove a contingency on time can kill a deal.
How a TC Helps: Your TC monitors all contingencies, reminds you when they’re due, and ensures proper documentation is completed on time.
Realtor Transaction Mistakes #5 Overlooking Required Real Estate Disclosures
The Risk: Non-compliance with state and federal disclosure requirements can lead to legal action or loss of license.
How a TC Helps: A transaction coordinator ensures every required disclosure is sent, signed, and stored, keeping you compliant.
#6 Not Following Up on Agreed-Upon Repairs
The Risk: Closing without repair confirmation can lead to post-closing disputes.
How a TC Helps: A transaction coordinator for real estate agents follows up with contractors, gets proof of work, and makes sure it’s documented before closing.
Realtor Transaction Mistakes #7 Letting Client Communication Slip During the Transaction
The Risk: Clients feel ignored, leading to fewer referrals.
How a TC Helps: A transaction coordinator keeps clients informed every step of the way so they feel supported and confident.
Why Every Agent Needs a Transaction Coordinator for Real Estate Agents
A great transaction coordinator doesn’t just keep you organized — they protect your reputation, save you hours of admin work, and help you close more deals without burnout.At ProFileTM, our TCs are experts at catching mistakes before they happen. We handle all the details so you can focus on what you do best — selling homes and serving clients. Ready to close with confidence?
Let us take the stress (and risk) out of your transactions. (This topic is part of our Compliance, Safety & Risk resources for real estate agents.)
Click here to learn more about our Transaction Coordination Services.
FAQ: Transaction Coordinator for Real Estate Agents
Q: How much does a transaction coordinator cost?
A: Most TCs charge a flat fee per transaction, often between $400–$600, usually paid at closing.
Q: What does a transaction coordinator for real estate agents do?
A: They manage all the administrative tasks during a real estate transaction — from contract to close — to ensure deadlines are met and paperwork is accurate.
Q: Do I really need a transaction coordinator?
A: If you want to save time, reduce errors, and improve client satisfaction, a TC can be one of the best investments for your business.
Q: Can a TC work with multiple agents or brokerages?
A: Yes! Many transaction coordinators work with multiple agents, brokerages, or teams, tailoring their support to each client’s workflow.
Need a Transaction Coordinator?
Stop stressing over contracts and compliance. ProFileTM is a trusted transaction coordination company helping real estate agents nationwide close deals smoothly. Our professional transaction coordinators handle deadlines, communication, and file management — so you can focus on clients.
👉 Learn more about our transaction coordination services »
Author Bio:
Written by Kelly Zwilling, Founder of ProfileTM — a trusted national partner providing transaction coordination, social media management, and leverage systems to help Realtors grow their business without the stress.