Expert Seller-Side Transaction Coordination in Minnesota & Nationwide
Transaction Coordination Services for Real Estate Agents in Minnesota & Nationwide — working as your real estate closing coordinator, contract-to-close specialist, and real estate administrative support partner. We are currently supporting agents in the following states: Minnesota (Headquarters), Florida, Wisconsin, Iowa, North Dakota, Missouri, Arkansas, Tennessee, Mississippi, Texas, and California. In addition, we continue to expand nationwide.From Listing Launch to Contract to Close, we have you covered at every step!
Why ProFile Transaction Management Is Different
Custom Support When You Need It
Most coordination companies simply process paperwork, leaving you to chase updates and manage the gaps. At ProFile, we do more. We act as your dedicated concierge, proactively managing every detail with precision and clear communication. Because of this, your professionalism shines while your stress disappears.
Every Realtor works differently, which is why we offer one-time tasks and custom solutions. Because of this, you get exactly what you need, when you need it.
Smooth Closings Every Time
What We Deliver
After all your hard work, closing should feel rewarding—not overwhelming. However, closing day often brings logistical challenges. That’s where we shine. Our team takes ownership of every step so you and your client can reach the finish line stress-free. From verifying compliance to communicating with all parties, we ensure confidence at closing.
Paperwork perfection: We collect listing documents and verify every signature, initial, checkbox, and date.
Compliance confidence: We submit files for brokerage review, giving you peace of mind.
Deadline management: Every contingency, inspection, and requirement is tracked to protect your timeline.
Brokerage compliance: We prepare commission forms, request settlement statements, and confirm approvals before close.
Unlike other companies that shuffle documents, we own the transaction from contract to close. Therefore, every party stays on track, deadlines are met, and nothing falls through the cracks. ProfileTM Transaction Coordination Services Page
Listing Launch
White-Glove Service From Start to Finish
At ProFile, we go beyond paperwork—we elevate your listing experience. Our Listing Launch service brings you peace of mind, safeguards your brand, and delivers a seamless client experience through proactive, concierge-style support.
Every touchpoint is branded to you—including custom email signatures with your logo, not ours—so your clients feel supported by your team at the highest level. Think Ritz-Carlton-level attentiveness, not Walmart-level service.
Most coordination companies simply process paperwork, leaving you to chase updates. In contrast, we take ownership of every detail—from verifying signatures, initials, checkboxes, and dates to sending branded welcome emails and personally calling your sellers. In addition, we manage:
Photography, cleaning, staging, and sign installation
MLS input for listing details and photos with precision and timeliness
Preliminary title work and HOA document requests
Submitting complete files for brokerage compliance
Therefore, you’re not just getting admin help. Instead, you gain a luxury-level partner who anticipates needs, communicates clearly, and ensures exceptional service.
Contract
White-Glove Communication Every Step of the Way
You’ve received an offer—congrats! Now comes the paperwork, deadlines, and logistics. Don’t worry—we’ve got your back.
While others shuffle documents, we own the entire transaction. We coordinate with every party, track deadlines, and deliver real-time updates through branded emails, calls, and even group texts. As a result, nothing falls through the cracks—no more chasing, wondering, or stressing. Just clarity, organization, and concierge-level support.
All of this allows you, the agent, to focus on the work only you can do: negotiating for your clients, showing homes, and attending closing day celebrations. We take care of everything else.
Paperwork precision: Collecting and reviewing complete contracts, addenda, amendments, disclosures, and supplements for accuracy.
Seamless introductions: Connecting with the buyer’s agent and ensuring all disclosures are properly exchanged.
Title coordination: Sending contracts to title, requesting earnest money receipts, and tracking all documentation.
MLS updates: Managing contract status changes and compliance requirements.
Deadline management: Tracking every contingency, inspection, and required document so nothing is missed.
Inspection & appraisal coordination: Scheduling and communicating with all parties to keep timelines on track.
Brokerage compliance: Preparing commission forms, requesting settlement statements, and ensuring files are brokerage-approved before close.
Close
Closing Concierge: Finishing With Excellence
After all your hard work, it’s time to close. But closing brings its own set of logistical challenges—and that’s where we shine. Our team takes full ownership of the details so you and your client can enjoy the finish line stress-free.
Scheduling the closing appointment and final walk-through.
Coordinating lockbox pickup with the buyer’s agent.
Sending branded seller communications: closing instructions, utility and insurance reminders, and final checklists.
Reminding you of a closing gift opportunity to leave a lasting impression.
Ordering sign removal and updating MLS/showing services.
Preparing, organizing, and delivering the complete final file to you and your client.
Verifying brokerage compliance so you can close with confidence.
Request seller feedback to highlight your service and reputation.
At ProFile, our standard isn’t just “getting the deal closed.” Our standard is delivering a luxury-level client experience from offer to close—where communication is proactive, details are handled with precision, and you’re freed up to do what you do best.
Need someone to write your listed property's Public remarks for MLS? We can help you!
Public MLS remarks for your listing. Please note that delivery
is Two Hours from photos receipt
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