Buyer Side

We handle your buyer side needs from contract to close.


Submit Buyer File

ProfileTM Buyer Side Services from start to finish

In the fast-paced real estate market, your ability to focus on your clients is what drives your revenue. However, the administrative burden of managing a file from the very first signature to the closing table can be overwhelming. At Profile Transaction Management, we specialize in professional Buyer Side Transaction Coordination designed to give you back your time.

We understand that working with buyers presents a distinct set of administrative challenges. Between scheduling showings and negotiating deals, you likely do not have the bandwidth to manage the endless stream of paperwork, compliance checks, and deadline tracking. That is where we come in. We handle your buyer-side needs from the initial Offer all the way to Close, ensuring your files are compliant, your clients are happy, and your brand remains professional.

Buyer Representation Documents & Offer Writing

We handle the paperwork so you can win the deal.

Before a property is even under contract, the administrative workload begins. In today’s competitive market, speed and accuracy in writing offers are critical. If you are stuck behind a computer drafting documents, you aren’t out showing homes or finding new clients. Our Buyer Side Transaction Coordination services now start at the very beginning of the relationship.

Professional Offer Writing and Document Preparation

We support you from the moment you engage a client. We ensure your agency relationships are documented correctly and your offers are written with precision. By delegating the drafting process to us, you ensure that your offers are presented quickly and professionally.

  • Buyer Representation Agreements: We draft and send the necessary Buyer Rep forms to secure your agency relationship immediately.
  • Purchase Agreement Drafting: Simply send us the terms, and we will prepare the full Purchase Agreement package.
  • Addenda & Amendments: Whether it is an escalation clause or a contingency addendum, we ensure the right forms are included.
  • Agency Disclosure Compliance: We verify that all required agency disclosures are present and accurate to keep you compliant with state regulations.
  • Signature Coordination: We handle the electronic signature process (Authentisign, DocuSign, etc.) for all pre-contract documents, ensuring all parties sign in the correct places.

Real Estate Offer Writing Services for Busy Agents

We have a separate Offer Writing Team to help out when you are in the field and need to get an offer written.

Winter Hours start Dec 29th, 2025 

Weekdays: 9am – 7pm CST

Weekends & Some Holidays: 11am – 7pm CST

 Feel free to reach out with any questions. Thank you!


Offer Writing Services


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Contract

Those on the buyer-side have a distinct set of administrative challenges and not much bandwidth to complete them. We have you covered with our transaction coordination services all while protecting your brand with custom-branded email signatures with your logo, not ours. So you can focus on your business by allowing us to complete tasks such as:

  • Collect contract while verifying signatures, initials, checkboxes, and dates are completed
    • Purchase Agreement
    • Buyer Rep Agreement
    • Addenda & amendments
    • HOA docs
    • Disclosures
  • Collect brokerage required docs
  • Intro email & call to buyers 
  • Intro email 
  • Listing agent 
  • Lender 
  • Title company 
  • Order & coordinate Inspections
  • Track deadlines & docs
    • Earnest money 
    •  Inspections  
    • Truth in housing (City /County required inspections)
    • PR & CC&R’s
    • Surveys 
    • Collect & deliver HOA docs 
    • Coordinate appraisal with the lender
  • Submit contract to brokerage
  • Regular check-ins on track to close
  • Collect receipts for inspection repairs
  • Request preliminary settlement statement for agent review 
  • Order home warranty 

Close

Before you officially close, there are still a few final administrative steps that we will take care of. These include:

  • Complete brokerage commission sheet  
  • Schedule closing 
  • Coordinate final walk-thru 
  • Closing gift reminder for the agent 
  • Send closing confirmation instructions to the buyer
  • Utility & Insurance reminders to buyer
  • Send the complete file to the buyer
  • Verify closing 
  • Update MLS status
  • Claim sale on Zillow 
  • Ordering signs removal
  • Request agent review from seller 
  • Remove property from Showing Service
  • Verify approved brokerage compliance
  • Send agent copy of the complete file


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Why Choose Profile TM for Buyer Side Transaction Coordination?

Real estate is a relationship business, but it is bogged down by paperwork. When you partner with Profile Transaction Management, you aren’t just hiring an admin; you are partnering with a team of experts dedicated to your success.

Brand Protection

Unlike other transaction coordinators who promote their own brand, we promote yours. We utilize custom-branded email signatures that feature your logo and headshot. To your clients and the other agent, we appear as your dedicated in-house administrative team.

Minnesota Real Estate Expertise

We are based in Minnesota and understand the local nuances of real estate transactions, from Minneapolis to Mankato. We know the specific addenda required for local municipalities and the intricacies of Minnesota Purchase Agreements.

Scalability

Whether you are a solo agent doing five deals a year or a team leader doing fifty, our services scale with you. You no longer need to worry about hiring, training, or managing staff. We provide the support you need, exactly when you need it.

Ready to Streamline Your Business?

Stop drowning in paperwork and start focusing on what you do best—selling homes. Let our team handle the details from the very first offer to the final signature.


Submit A Buyer File


Register Today to Get Started

Client Reviews


Erin Alexandra Warfield”I have worked with profile transaction management since 2018. I have worked with three wonderful transaction coordinator‘s. Currently I am working with Randi And she truly is a joy to work with. Not only does she get work done promptly, she is very detail oriented and a positive person to speak with always. My last two transaction coordinator‘s got hired on by teams because they love them so much. If you use Randi you will fall in love with her just as I have! Just don’t take my girl from me ! Haha!”Thomas Sons”I have been working with Profile TM for close to 2 years now. Alicia Dye has been my TC for months and I love working with her. She is always on top of every file, ask questions when needed, and goes above her duties assigned to her! She is a cheerful person to have and my clients love her. The owners Christy Parham Kimbrel and Kelly Zwilling run this company so smoothly and make you feel part of their team. This is a company you want to hire when you no longer want to do the admin work and focus on selling. Try out Profile TM and Alicia Dye as you will not be disappointed!”Nancy Bell”Keyla is wonderful to work with! I love the attention to detail and great service. I would definitely recommend profile transaction management to take care of you!”Sue Dropo”Can’t imagine getting through to closing without this company. Wonderful staff that guides me through every time.”Elizabeth Roxy Reynolds”I’ve enjoyed working with PROFILE to audit my files so I don’t have to worry about compliance.”