At ProFileTM, we provide professional transaction coordination services that allow real estate agents to focus on what they do best: building relationships, serving clients, and closing deals. As a trusted transaction coordination company, we manage every contract detail from start to finish. As a result, nothing slips through the cracks. That’s where we come in.
As a trusted transaction coordination company, ProFileTM provides professional transaction coordinator services that take the stress out of managing contracts from start to finish. Our experienced coordinators handle every detail of the transaction process. Therefore, you can spend more time growing your business and less time buried in admin.
Close More Deals — Without the Paperwork Drag
At ProFileTM, we provide professional transaction coordination services for real estate agents and brokerages in Minnesota and across the U.S.. Our expert transaction coordinators handle the entire contract-to-close process — disclosures, deadlines, title/escrow, lender communication, HOA docs, and milestone updates.
You stay in front of clients.
We manage the details.
Trust at a glance: Nationwide coverage • Compliance-first • Flat-fee per file • Brokerage-agnostic
Transaction Coordination Services for Real Estate Agents in Minnesota & Nationwide — working as your real estate closing coordinator, contract-to-close specialist, and real estate administrative support partner. We are currently supporting agents in the following states: Minnesota (Headquarters), Florida, Wisconsin, Iowa, North Dakota, Missouri, Arkansas, Tennessee, Mississippi, Texas, and California. In addition, we continue to expand nationwide.
Why Hire a Transaction Coordinator?
Hiring a transaction coordinator saves you time, reduces stress, ensures compliance, and allows you to focus on clients.
Save Hours on Paperwork
Many agents waste hours tracking documents, deadlines, and communication, which prevents them from growing their business.
Focus on Clients and Growth
A transaction coordinator takes on these tasks so you can work smarter, not harder. Consequently, you are able to close more deals while keeping clients happy.Here’s what we take off your plate:
- Deadline Management: Every contingency and milestone is tracked to ensure smooth closings.
- Compliance Support: Files are reviewed for accuracy and broker/state requirements.
- Communication: Coordinators keep buyers, sellers, lenders, and agents in sync throughout the transaction.
- Peace of Mind: You focus on sales and service, while we handle the paperwork.
As a transaction coordinator service for small brokerages and solo agents, we provide more than deadline tracking. For example, we protect your reputation, reduce compliance risk, and help you reclaim valuable hours for lead generation or client care. In short, transaction coordination ensures nothing slips through the cracks.Learn more in our blog on Why Hire a Transaction Coordinator
Our Transaction Coordination Services
Contract-to-Close Management
From the moment your contract is signed, our contract-to-close specialist team takes over. We manage every step: inspections, contingencies, deadlines, and communication. See more details on Seller Side and Buyer Side Transactions.
How Our Contract-to-Close Process Works
- Open & Audit: We review the executed contract, confirm parties, and map all obligations.
- Timeline & Compliance Plan: We build a living calendar of contingencies, disclosures, and signatures.
- Full Coordination: Title, escrow, lender, appraiser, HOA, warranty, and inspectors are kept on track.
- Proactive Updates: Milestone emails outline what’s done, what’s next, and who’s responsible.
- Clear to Close: Final verifications, closing statement review, and a complete post-close package.
Looking for more details on what we do? Check out our Service Pages below.
What Sets Us Apart
Communication You Can Trust
Our transaction coordinators don’t just manage the paperwork — we keep everyone aligned through clear, professional communication. Our coordinators act as an extension of your team. In other words, whether you call us your real estate administrative support or compliance liaison, we ensure clear, branded communication across all parties.We provide:
- Personal client updates by email, group text (with you included), and phone calls when needed.
- Branded email signatures that mirror your own, so every message looks like it comes directly from your assistant.
- Status updates at every milestone — contract received, inspection scheduled, financing approved, clear-to-close — so no one is left wondering what’s next.
- Flexible communication options tailored to your style — updates to you only, or direct client updates in your voice.
With ProFileTM, your clients feel supported, and you look like the professional who has everything under control.
Compliance & File Management
We make sure your files are complete, accurate, and meet broker/state compliance standards. Our work includes:
- Cross-checking signed disclosures vs contract checklist
- Search e-sign platforms (e.g., DocuSign) for any missing documents and upload them
- Verifying dates and signatures on all addenda
- Resolving document inconsistencies or missing pages
- Uploading to broker’s compliance portal, TRID, or state systems
- Ensuring upload to your brokerage’s platform for retention and backup of records as required by law
- All of this is done with efficiency prior to closing. As a result, you get paid on time after every closing.
Support for Agents & Brokerages
Whether you’re a solo agent or managing a growing team, our real estate administrative support and paperwork management for agents scales with your needs. Moreover, it ensures your business can grow without additional overhead.We serve as your in-house real estate closing coordinator.
Who We Serve
Currently supporting agents like you in the following states: Minnesota (Headquarters), Florida, Wisconsin, Iowa, North Dakota, Missouri, Arkansas, Tennessee, Mississippi, Texas & California
Our transaction coordinators support:
- Independent real estate agents
- Small and mid-size brokerages
- Small and Large real estate teams
We proudly serve clients in Minneapolis, Minnesota, and nationwide, helping agents grow their business with reliable coordination support.
Why Choose ProFileTM as Your Transaction Coordination Company
Benefits of ProFileTM
Not all transaction coordination companies are the same. Here’s why agents across the country trust ProFileTM:
- Nationwide Support – No matter where you do business, we can help.
- Proven Experience – Years of real estate and coordination expertise.
- Personalized Service – Every agent and brokerage is unique; we tailor our systems to your workflow.
- Dependable & Accurate – Our team upholds the highest standards of accountability and integrity.
The Challenges Agents Face Without a Transaction Coordinator
Many real estate agents underestimate how much time and stress the administrative side of a deal can cause. Without a dedicated transaction coordinator, you may find yourself juggling dozens of deadlines, compliance requirements, and constant communication between clients, lenders, and inspectors. Missing a single document or mismanaging a deadline can cost you money. In addition, it may damage your credibility with both clients and your brokerage. We’ve shared more about how transaction coordinators reduce stress in our article on Real Estate Newsletter Tips.
Without a contract-to-close specialist, agents often misplace addenda, miss deadlines, or scramble to fix incomplete files at the eleventh hour. That opens you up to compliance penalties, unhappy clients, or delayed closings — issues a professional coordinator prevents.
Even highly organized agents often feel stretched too thin. When you’re buried in paperwork, it becomes harder to prospect for new clients. Furthermore, it limits your ability to follow up with leads or nurture your existing database. Over time, this imbalance can stall your business growth.
That’s why having a professional handle your transaction coordination services is a game changer. Instead of being reactive and stressed, you can run your business proactively. Consequently, you’ll have peace of mind knowing your files are in expert hands.
Who We Serve
Our transaction coordinators support:
- Independent real estate agents
- Small and mid-size brokerages
- Large real estate teams seeking leverage
How a Transaction Coordinator Helps Real Estate Agents & Brokerages
As your dedicated contract-to-close specialist, we take charge of every administrative detail from executed contract to closing day. That means you no longer have to juggle disclosures, addenda, lender demands, title paperwork, or HOA compliance—all under tight deadlines.
With ProFileTM acting as your real estate closing coordinator and real estate administrative support, you avoid missing signatures, incorrect dates, or noncompliant file issues. You gain clarity, accountability, and time back in your week to focus on clients and revenue.
We’ve built our system especially for agents and transaction coordinator services for small brokerages. Therefore, whether you’re solo or leading a team, our services flex to your needs without adding overhead.
We proudly serve clients in Minneapolis and nationwide, helping agents grow their businesses with reliable transaction coordination support.
Transaction Coordination Resources for Real Estate Agents
Explore these in-depth resources to better understand how transaction coordination supports real estate agents, reduces risk, and saves time at every stage of growth.
- Why Real Estate Agents Should Hire a Transaction Coordinator
- Top 3 Benefits of Having a Transaction Coordinator (TC)
- Top 3 Signs That You Need a Transaction Coordinator (TC)
- The Real Estate Agent’s Beginner’s Guide to Using a Transaction Coordinator ( coming soon, 2026)
- Why Minnesota Agents Lose Money Without a Transaction Coordinator
- How a Transaction Coordinator Saves Realtors 10+ Hours Per Deal
- Transaction Coordinator vs. Virtual Assistant — Which Do Realtors Need?
- Why Agents Should Consider Outsourcing
- Contribution of a Transaction Manager Towards Real Estate Agents’ Success
How to Get Started
Working with us is simple:
- Schedule a quick consultation.
- We set up your process.
- You focus on clients — we handle the coordination.
Ready to simplify your closings?
👉 Contact us today to get started with transaction coordination services.
FAQs About Transaction Coordination
A transaction coordinator manages all the administrative tasks in a real estate deal. For example, they handle deadlines, paperwork, and communication with lenders, title companies, and clients. As a result, agents save time and reduce stress while ensuring every file is complete.
There is no real difference. In fact, the terms are often used interchangeably. However, some brokerages may prefer “closing coordinator” while others use “transaction coordinator.” Either way, the role ensures the contract-to-close process is smooth, compliant, and stress-free.
Yes. Most agents save 10+ hours per week by hiring a TC. Agents hire a coordinator to save time, reduce compliance risks, and create a better client experience. In other words, the coordinator acts as the agent’s behind-the-scenes partner, making sure nothing falls through the cracks. Therefore, agents can focus more on showings, negotiations, and building client relationships.
Time savings, stress reduction, smoother closings, and happier clients.
If you’re closing more than one or two transactions a month and find yourself overwhelmed by admin, it’s time to leverage a coordinator. You can also read our blog post on The Benefits of Transaction Coordination for Agents for a deeper dive.
FAQ Software, Cost and Additional Services
Pricing varies, but ProFileTM offers affordable per-transaction or monthly coordination services for Minneapolis and nationwide agents.
We use industry-standard platforms to track deadlines, gather signatures, and ensure compliance.
Yes! Through ProFile Plus, we provide add-ons like social media management, QuickBooks support, and database management. Click here for more details on what we offer.
FAQ for Brokerages
Both! Our transaction coordination services support independent agents, teams, and brokerages of all sizes.
Yes — our services are ideal for transaction coordinator services for small brokerages, scaling to your volume and team structure.
Small brokerages often don’t have the budget for a full-time admin. Instead, they can use a transaction coordinator as an on-demand solution. As a result, they get professional compliance support, efficient file management, and reliable communication — all without hiring extra staff.
Contact Us for Transaction Coordination Services
Ready to partner with a reliable transaction coordination company that helps you work smarter, not harder? Get in touch with ProFileTM today.
Contact us
ProFileTM – Transaction Coordination Services
13100 Wayzata Blvd #400, Minnetonka, MN 55305
Phone: (612) 354-6848
Email: info@profiletm.com
A Real-Life Example of Transaction Coordination in Action
One of our clients, a busy solo agent in Minneapolis, was managing three active buyers and two listings at the same time. Before hiring us, she often worked late into the night. For example, she was chasing signatures and tracking inspection deadlines. After partnering with ProFileTM, our transaction coordination company took over the entire contract-to-close process.
We managed her timelines, updated her clients, and ensured every file met compliance requirements. The result? She closed all five deals on time, with zero compliance issues. In addition, she had the bandwidth to take on three new buyers during the same period.
Her words: “ProFileTM gave me back 10 hours a week. As a result, I finally feel like I can focus on my clients and my growth again.”
